OPEN PUBLIC MEETINGS ACT ANNOUNCEMENT
According to the Open Public Meetings Act, adequate notice of this meeting has been given to the Mount Olive Chronicle. Notice has been posted at the Municipal Building, 204 Flanders-Drakestown Road, Mount Olive Township, New Jersey and notices were sent to those requesting the same.

ROLL CALL Present: Mr. Buell, Mr. Rattner, Mrs. Labow, Mr. Tepper,
Mr. Tobey, Mr. Perkins, Mr. Greenbaum

Absent: None

Also Present: David Scapicchio, Mayor; William Sohl, Business Administrator;
John Dorsey, Township Attorney; Lisa Lashway, Township Clerk; Sherry Jenkins, CFO

President Greenbaum: At this point I’d like to call Kathy Murphy up to the podium with respect to the Public Hearing on Green Acres on the Dog Park at Turkey Brook.

Mrs. Kathy Murphy: Good evening. Some time ago, our Animal Control Officer Willie Cirone had floated the idea of having a dog park at Turkey Brook. We had made some decisions as to where a dog park could be located, and with that it means a change in the Master Plan for Turkey Brook Park. Under Green Acres regulations we’re required to have a Public Hearing. We had to do a thirty-day notice and a legal notice of the Hearing. All of the information was posted at Turkey Brook Park, and was also available in the Clerk’s office for public review. So far everybody has been very positive to my knowledge about the dog park. We have it posted on a map here for anybody to see now, it’s in yellow, highlighted in yellow on the map of Turkey Brook there. The original location on the Master Plan was to have a ninety foot baseball diamond there, but subsequently we have found that we can’t irrigate that spot. Based on that issue and irrigation being very important for a baseball field, we decided that it would be more appropriate to try to relocate the baseball field, which is not concrete yet as to where it will be located. In the meantime, that would free up space if we wanted to put the dog park there. So far the Council obviously has been very supportive of this and has committed funds for the fence that goes around the dog park. We have a letter from the Park Development Committee that’s in favor of moving the dog park, and we’ve made it aware to different groups through the Recreation Organizations, Recreation Committee, Open Space Committee, no objections really have been raised. It would provide to the public a means to be active with their dogs, and give Turkey Brook a wider base of activity for the public that is not solely sports related. We were hoping Mr. Cirone could be here tonight, but he’s now off fighting forest fires in Montana.

Mr. Rattner: How did I know that?

Mrs. Murphy: Go figure. At any rate we are providing this opportunity for the public which will be recorded and transcribed and sent off to Green Acres.

President Greenbaum: At this point in time I would open it up to anyone from the public who wishes to be heard on this particular item. Seeing none, I close it to the public. Any Council comment? Seeing none, thank you very much.

Mrs. Murphy: Okay, thank you.

Mr. Sohl: Thank you Kathy.

Questions on Bill List?

President Greenbaum: Okay, we’re up to questions on the Bill List which we’ve already dealt with. We’re going to move right into Approval of Minutes of Previous Meetings. Mr. Tepper, do you want to move the Minutes please?

APPROVAL OF MINUTES OF PREVIOUS MEETINGS

June 26, 2007 PM – All Present
June 26, 2007 CS – All Present
July 10, 2007 WS – Mr. Tobey absent
July 10, 2007 PM – Mr. Tobey absent
July 24, 2007 WS – All Present
July 24, 2007 CS – All Present

Mr. Tepper: Yes, Mr. President, I move for approval of the Minutes of June 26, 2007 PM, June 26, 2007 CS, July 10, 2007 WS, July 10, 2007 PM, July 24, 2007 WS, and July 24, 2007 CS.

Mrs. Labow: Second.

President Greenbaum: Moved and seconded. Are there any deletions, changes, modifications, or questions? Seeing none, Roll Call.

ROLL CALL: Passed Unanimously with the exception of Mr. Tobey who abstained from both July 10th Sessions.

CORRESPONDENCE

LETTERS FROM RESIDENTS / ORGANIZATIONS

1. Letter received July 22, 2007, from Mitch Weintraub regarding the Lights at Russ Nagle Field.

2. Letter received July 30, 2007, from Charles L. Smith III, Area Director of Government and Community Affairs regarding Northwest Digital Conversion.

3. Letter received August 2, 2007 from the New Jersey State League of Municipalities regarding a League Seminar of Effective Records Management: The Cornerstone of Local Government Operations.

RESOLUTIONS / ORDINANCE / CORRESPONDENCE OTHER TOWNS

4. Resolution received July 2, 2007, from the Township of Pequannock regarding Support of Senate Bill S-2507 / Lyme Disease.

5. Ordinance received July 23, 2007, from Washington Township regarding Land Use.

6. Public Notice received July 11, 2007, from the Hackettstown Planning Board regarding a Special Meeting for the Master Plan Reexamination Report.

7. Resolution received July 26, 2007, from the Township of Parsippany-Troy Hills regarding Cost of a State Wide Gypsy Moth Control Program.

8. Resolution received July 27, 2007, from the Township of Hamilton regarding State Wide Gypsy Moth Program.

9. Public Meeting Notice received from Tina Marie Green of Roxbury regarding Board of Adjustment Agenda, Subject: Islamic Center of Morris County.

10. Public Hearing Notice received July 27, 2007 regarding the verified petition of East Coast Oakwood Apartments Sewage L.L.C. for approval of a transfer of control of Oakwood Village Sewerage Associates, L.L.C.

11. Resolution No. 2007-83 received August 3, 2007 from the Borough of Hopewell in support of Remedial Legislation to Authorize a Library Cap Exception.

MUA / MSA

12. List of Allocations received July 9, 2007, from the Musconetcong Sewerage Authority regarding participating Municipalities in the 4.31 MGD Water Pollution Control Plant.

13. Regular Meeting Minutes of the Musconetcong Sewerage Authority received August 3, 2007 regarding the July 11th Meeting.

DOT / DEP / LOI / HIGHLANDS

14. Letter received July 2, 2007, from Roxbury Enterprises, LLC regarding Marveland Farms, expansion of topsoil operation.

15. Seminar Information received July 23, 2007, from the State of New Jersey, Department of Environmental Protection regarding Historic Preservation.

16. Notice of Technical Incompleteness received July 23, 2007, from the State of New Jersey, Department of Environmental Protection regarding Glasson – Single Family Home, Block 5300, Lots 27 & 28 (Courtney Drive)

17. Letter received July 26, 2007, from the State of New Jersey, Department of Environmental Protection regarding Letter of Interpretation – Line Verification for Applicant: The Rockefeller Group Block 105, Lot 1; Block 106, Lot 3; and Block 202, Lot 1 (250, 30 Continental Drive and 2000 International Drive, Mount Olive)

18. Letter received July 27, 2007, from Civil Engineering regarding Notice of Technical Incompleteness Applicant: Glasson – Single Family Home Block 5300, Lots 27 and 28 (Courtney Drive)

19. Letter received July 27, 2007, from the Township of Hardyston regarding the Impact of the Highlands Act on Plan Endorsement.

20. Letter received July 27, 2007, from the State of New Jersey, Department of Environmental Protection regarding Proposed Amendment to the Atlantic County, Cape May County, Ocean County, Lower Delaware, Monmouth County, Middlesex County, Lower Raritan / Middlesex, Tri-County, Upper Raritan, Upper Delaware, Northeast and Sussex County Water Quality Management Plans for Pathogen Impairment to 75 Lakes.

21. Letter received July 20, 2007, from the State of New Jersey, Department of Environmental Protection regarding NJ Vasa Home Water System permit application.

22. Letter received July 28, 2007, from Richard J. Hoff, Jr., Esquire of Flaster Greenberg Attorneys at Law regarding Highlands Exemption – Block 4400, Lot 79, Mount Olive Township Morris Chase (a.k.a. Dyrham Wood, formerly Golden Hills).

23. Letter received August 1, 2007, from the State of New Jersey, Department of Environmental Protection regarding County and Municipal Green Acres Projects Funding Categories and Levels.

MORRIS COUNTY

24. Minutes received June 21, 2007, from the Morris County Planning Board regarding the meeting of June 21, 2007.

25. Computed Tax rate information received July 23, 2007, from the Morris County Board of Taxation regarding Mount Olive Township.

LEGISLATIVE REPRESENTATIVES

26. E-mail received June 29, 2007, from Congressman Frelinghuysen regarding Host of Town Hall Meeting, Air Noise Concerns, Preservation of Freedom of Speech, National Homeowners Month, Highlands, Great Swamp Funding Pass House, and Andean Trade Agreement Approved.

UTILITES

27. Letter received July 26, 2007, from Comcast regarding the recent listing in Black Enterprise for one of the top 15 best companies for workforce diversity.

28. Letter received July 26, 2007, from New Jersey Natural Gas regarding list of disconnected residential customers.

29. Notice of Public Hearing received August 1, 2007 from Pivotal Utility Holdings, Inc. D/B/A Elizabethtown Gas regarding the 2007/2008 Annual Compliance Filing for the Universal Service Fund and Lifeline Program Components within the Societal Benefits Charge Rate Pursuant to N.J.S.A. 48:2-21 and N.J.S.A. 48:-21.1.

30. Letter received August 2, 2007 from Jersey Central Power and Light regarding the Annual Universal Service Fund Compliance Filing Jersey Central Power & Light Company Docket No. EX00020091.

President Greenbaum: There are thirty pieces of Correspondence on the Agenda this evening. Does anyone wish to discuss any particular piece of Correspondence? Seeing none, we’ll move right into Ordinances for Public Hearing.

ORDINANCE FOR PUBLIC HEARING

President Greenbaum: We have one Ordinance this evening, entitled:

Ord. #36-2007 An Ordinance of the Township of Mount Olive Authorizing a Revision to the Code of the Township of Mount Olive, Chapter 102 Entitled “Document, Fees for Copies of” Article II Entitled “Open Public Records Fees” Section 102-3B Entitled “Designation of Custodian and Deputy Custodians of Municipal Records” to Create a New Subsection (6) Entitled “Construction Code Official.”

President Greenbaum: Does anyone from the public wish to be heard on Ord. #36-2007? Seeing none, I close it to the public and ask Mr. Buell to please move this for approval.

Mr. Buell: Thank you, I move Ord. #36-2007 for final passage.

Mrs. Labow: Second.

President Greenbaum: Moved and seconded. Is there any Council comment? Roll Call please.

ROLL CALL: Passed Unanimously

President Greenbaum: Ordinance #36-2007 has passed on second reading and I hereby direct the Clerk to forward a copy of same to the Mayor and publish the notice of adoption as required by law.

ORDINANCES FOR FIRST READING – August 21, 2007

President Greenbaum: Ordinances for First Reading this evening we have two, with the second reading to be August 21, 2007. The first Ordinance is Ord. #37-2007 entitled:

Ord. #37-2007 An Ordinance of the Township of Mount Olive Granting Permission to Applied Wastewater Management, Inc. to Construct, Install and Operate Equipment, Pipes and Mains for the Operation of a Wastewater Collection and Treatment System Within Certain Designated Areas of the Township of Mount Olive Commonly Referred to as “Morris Chase.”

President Greenabaum: Mr. Perkins, can you please move that for First Reading?

Mr. Perkins: Yes, Mr. President, I move that Ord. #37-2007 be introduced by title and passed on first reading and that a Meeting be held on August 21, 2007 at 7:30 p.m. at the Municipal Building, 204 Flanders-Drakestown Road, Mount Olive, NJ for a public hearing consideration of said reading and passage of said ordinance and that the Clerk be directed to publish, post and make available such ordinance in accordance with the requirements of law.

Mrs. Labow: Second.

President Greenabaum: Is there any Council discussion? Roll Call.

ROLL CALL: Passed Unanimously

President Greenabaum: Next Ordinance for First Reading, do you have a copy of it? Alright, here it is. That’s the first one, okay yes I got it. It’s Ord. # 38-2007 entitled:

Ord. #38-2007 An Ordinance Granting Permission and Consent to Applied Wastewater Management, Inc., to Construct, Install and Operate Equipment, Wells, Pipes and Mains for a Water Supply System within Certain Designated Areas of the Township of Mount Olive Commonly Known as “Morris Chase” and “Morris Hunt.”

President Greenbaum: Mr. Perkins, would you do us the honor of moving that as well?

Mr. Perkins: Yes, Mr. President, I move that Ord. #38-2007 be introduced by title and passed on first reading and that a Meeting be held on August 21, 2007 at 7:30 p.m. at the Municipal Building, 204 Flanders-Drakestown Road, Mount Olive, NJ for a public hearing consideration of said reading and passage of said ordinance and that the Clerk be directed to publish, post and make available such ordinance in accordance with the requirements of law.

President Greenbaum: Is there a second?

Mr. Buell: Second.

President Greenbaum: Just so the public is aware, although it’s not on the Agenda the Ordinance itself has been made available and it’s on the table. It was in our package for the Workshop and had been removed by me, and then put back on the Agenda this evening for the Public Meeting. Is there any Council comment or discussion with respect to Ord. #38-2007? Mr. Rattner.

Mr. Rattner: Yes, as I socialized with a couple of people there are a couple of minor details in there I just need clarification on. However, they’re not enough to make us go forward and I’m sure I can get the answers before the public meeting.

President Greenbaum: Any other discussion? Mr. Perkins.

Mr. Perkins: Thank you Mr. President. This Ordinance embodies months, quite frankly some years of investigative work and research by our Township Attorney, Mr. Dorsey. I would like to personally thank him for his help and guidance in getting this done. Thank you Mr. President.

President Greenbaum: Any other Council discussion? Roll Call please.

ROLL CALL: Passed Unanimously

CONSENT RESOLUTIONS AGENDA:

Resolutions on the Consent Agenda List are considered to be routine and non-controversial by the Township Council and will be approved by one motion (one vote). There will be no separate discussion or debate on each of these resolutions except for the possibility of brief clarifying statements that may be offered. If one or more Council member requests, any individual resolution on the Consent Agenda may be removed from the Consent Agenda List and acted on separately.

CONSENT RESOLUTIONS

1. Resolution of the Township Council of the Township of Mount Olive Authorizing the Township Attorney to Proceed to Collect Connection Fees/Service Fees Relative to Lot 11, Block 3100.

2. Resolution of the Township Council of the Township of Mount Olive Authorizing the Renewals of Membership in the Morris County Joint Insurance Fund for 2008-2011.

3. Resolution, Application and Agreement with NJDOT for State Aid for the Resurfacing of Flanders-Bartley Road.

4. Resolution of the Township Council of the Township of Mount Olive Awarding a Contract to Musco Sports Lighting, LLC for Lighting Materials for Russ Nagle Field.

5. Resolution of the Township Council of the Township of Mount Olive Authorizing the Purchase of Uniforms for the DPW Employees from Alliance Promotional Products.

6. Resolution of the Township Council of the Township of Mount Olive Authorizing a Change Order i.e. a Reduction in the Contract of A.P.S. Contracting, Inc., Relative to the New DPW Garage.

7. Resolution of the Township Council of the Township of Mount Olive Awarding a Contract to Oriental Pacific Maintenance for Cleaning Services of the Municipal Building and Senior Center.

8. Resolution of the Township Council of the Township of Mount Olive to Cancel the August and November, 2007 Taxes on Block 3201, Lot 56 for Disabled Veteran Declared 1000% Totally & Permanently Disabled by the Tax Assessor.

9. Resolution of the Township Council of the Township of Mount Olive Authorizing the Cancellation of a Grant Balance.

10. Resolution of the Township Council of the Township Mount Olive Requesting Approval from the Director of the Division of Local Government Services for Insertion of a Specific Item of Revenue into the 2007 Municipal Budget ($1,635.18 for Donation – Lion’s Club).

11. Resolution of the Township Council of the Township Mount Olive Authorizing a Chapter 159 Budget Amendment in the 2007 Budget for the Child Safety and Child Booster Seat Incentive Grant for $5,000.00.

12. Resolution of the Township Council of the Township of Mount Olive Authorizing the Use of Various Purchasing Contracts.

13. Resolution of the Township Council of the Township of Mount Olive Authorizing a Contract with Mathew Krauser for Appraisal of Block 2700 Lots 51 and 52.05 and Block 3204 Lot 1.

14. Resolution of the Township Council of the Township of Mount Olive Authorizing the Continued Emergency Stabilization of the Seward House.

15. Resolution of the Township Council of the Township of Mount Olive Closing Edgewood Place on August 12, 2007, between 12 pm and 8 pm for the purpose of Holding a Block Party.

President Greenbaum: Does anyone wish to have any of the Resolutions removed from the Consent Resolutions Agenda? I can tell you that numbers 14 and 16, 16 is the added Resolution with respect to the materials for the Seward House. They are going to be put on Non Consent. Are there any other Resolutions that any Council member wishes to have removed? Seeing none, I would ask that Mr. Tobey move the Consent Resolutions Agenda.

Mr. Tobey: I move Consent Resolutions 1-13 and number 15.

Mr. Perkins: Second.

President Greenbaum: Moved and seconded. Is there anyone from the public who wishes to be heard on any of the Resolutions on the Consent Agenda? Seeing none, I close it to the public. Does any Council member have any brief clarifying statements? Seeing none, Roll Call.

PUBLIC PORTION ON CONSENT RESOLUTIONS - none

COUNCIL COMMENTS ON CONSENT RESOLUTIONS - none

ROLL CALL: Passed unanimously with the exception Mr. Greenbaum abstained on number 2.

RESOLUTIONS NON CONSENT

President Greenbaum: We’re going to start with number 14, which is entitled:

14. Resolution of the Township Council of the Township of Mount Olive Authorizing the Continued Emergency Stabilization of the Seward House.

President Greenbaum: Mr. Tepper do you want to move that please?

Mr. Tepper: I move Non Consent Resolution #14.

Mr. Perkins: Second.

President Greenbaum: Moved and seconded. Does anyone from the Public wish to be heard? Mr. McDonnell please state your name and address for the record.

PUBLIC PORTION ON INDIVIDUAL RESOLUTIONS

Mr. Rattner: …different title…

President Greenbaum: Oh we do. One second Mr. McDonnell, just let me look.

Mr. Rattner: Does Kathy have it because I caught something this afternoon.

President Greenbaum: The title is Resolution of the Township Council of the Township of Mount Olive Authorizing the Continued Extraordinary Un-specifiable Work for the Stabilization of the Seward House.

Ned McDonnell, Budd Lake: I’m just wondering, this contract, why has it not gone out for bid?

President Greenbaum: That was discussed at our last meeting. Because of the nature of the work, we’ve had legal counsel that the type of work is very specific and did not require us to go out to bid on that type of work which was historical. Parts of the work that are not historical such as the re-shingling of the roof will actually go out to bid.

Mr. McDonnell: Well I understand maybe legally that’s not necessary, but was there any attempt made to find other contractors that have the expertise to do this type of work?

President Greenbaum: Kathy, can you answer that question please?

Mrs. Murphy: Yes, as far as the masonry portion we had actually sent out an RFP and we got one man who was very qualified, but his quote was more than double what Bogart had quoted us. For other work on the carpentry etc., we have looked for other carpenters in the past. One came in with a higher bid, and others declined to bid. The most unusual part about this of course is as we continue with this work there are surprises all the time. It’s very difficult to actually come up with a very specific bid based on the nature of this building and the condition that it’s in. So that’s made it difficult for us and in large part this was a continuation of that stabilization. You can’t just have an ordinary person do it. They could drop that roof on their head and be injured.

Mr. McDonnell: Yes, I understand the special nature and I’m certainly in favor of the house being stabilized and repaired. What kind of controls, and this you know it looks like it’s about 500 hours which is like twelve weeks of work. Is this an open ended contract?

Mr. Dorsey: No it’s not open ended. It has specific dollar amounts for different… I think there are three different aspects of the contract that Bogart will do, and he does it specifically under the supervision in accordance with plans developed by Mr. Hitchens who is an AIA, a licensed architect of the State of New Jersey.

Mr. McDonnell: And he will be monitoring this as the work goes on?

Mr. Dorsey: That’s my understanding, is that not right Kathy?

President Greenbaum: That I can tell you that the Council has specifically been in the house to monitor the nature of the work which has been performed to date. I have been in the house, I think, on three different occasions during the course of the stabilization, and what I suggest because you’ve shown an interest, is that the next time we’re brought through on a progress tour that you be included. It’s really very fascinating to see the progress as it goes along. He’s made incredible progress for the amount of money that was spent.

Mr. McDonnell: I’d certainly like to be included because I am interested in the house and I think it’s a very worthwhile endeavor.

President Greenbaum: Mr. Sohl did you have something?

Mr. Sohl: Yes, and in fact this specialty work followed then by the actual roofing which will be bid, once that is done we should be at a point where we can do certain open houses not on a limited basis, but on a much more general basis.

President Greenbaum: Ned, the Administration and Council have really been walking in lockstep with respect to this particular project. We’ve always thought that what we needed to do was to bring it to a point where we can get others with donation dollars to participate and finish the project, but the town needed to take the laboring work because of the condition of the building, in terms of it being so unstable, to get it to a point where someone could come in and look at it and say, “you know what this is a project because of it’s location, because of the historical value that it’s worth, and because of the use that the Township could get from that building, this is a project that is worthwhile.” That’s started to happen at this point where we’ve gotten other people who are interested. Kathy is continuing to work that project. As I said, I’m going to make sure that you are included in the notification of the next time that we’re going to go through that house so that you yourself can look at it and say, “wow.” It’s really a fairly incredible project that is going to benefit the town, especially because of its location being at the front of Turkey Brook Park.

Mr. McDonnell: Absolutely, I completely agree with you. Thank you.

President Greenbaum: Okay, thank you. Is there anyone else from the public who wishes to be heard? Seeing none, I close it to the public. Is there any other comment from Council? Roll Call please.

COUNCIL COMMENTS ON INDIVIDUAL RESOLUTIONS - none

ROLL CALL – Passed Unanimously

President Greenbaum: We’re up to Non Consent Resolution number 16 entitled:

16. Resolution of the Township Council of the Township of Mount Olive Authorizing Materials and Equipment for Continued Emergency Stabilization of the Seward House.

President Greenbaum: Mrs. Labow can you move that please?

Mrs. Labow: Yes, I move Resolution number 16.

Mr. Rattner: Second.

President Greenbaum: It’s been moved and seconded. Anyone from the public wish to be heard? I close it to the public. Any further Council comment? Roll Call please.

ROLL CALL: Passed Unanimously

MOTIONS

1. Approval of RA#2204 for the Mt. Olive High School Marching Band and RA#2205 for Special Olympics NJ.

President Greenbaum: Mrs. Labow do you want to move the Raffle Applications?

Mrs. Labow: Thank you Mr. President. Approval of Raffle Application #2204 for the Mt. Olive High School Marching Band and Raffle Application #2205 for Special Olympics NJ.

Mr. Buell: Second.

President Greenbaum: Moved and seconded. Any discussion? Roll Call please.

ROLL CALL: Passed Unanimously

2. Approval of a Peddler’s Permit for Elaine Brown.

Mr. Perkins: Yes, I move for approval of Peddler’s Permit for Elaine Brown.

Mrs. Labow: Second.

President Greenbaum: Moved and seconded. Roll Call please.

ROLL CALL: Passed Unanimously with the exception Mr. Tepper voted no.

3. Bill List

Mr. Rattner: Mr. President I move the Bill List as submitted.

Mr. Perkins: Second.

President Greenbaum: It’s been moved and seconded. Any discussion? Did you have anything this evening Mr. Russell? Mr. McDonnell? You do have something on the Bill List? Why don’t you come up?

Mr. McDonnell: I apologize for not asking ahead of time. Page four, Sam’s Club membership fees. It looks like we’ve got three memberships. Why do we have three?

President Greenbaum: Sherry?

Mrs. Jenkins: We have different people from different departments that are authorized to go. We used to have a much larger list and I consolidated it as much as I could so that we weren’t paying fees for people that didn’t need to go.

Mr. McDonnell: And you have to pay separately?

Mrs. Jenkins: Yes. I have argued this point I can’t even tell you for how long, and my staff has assured me that we have to pay this way. We used to have a larger list and I’ve consolidated it down as much as I can.

Mr. McDonnell: Good. Thank you.

President Greenbaum: Thank you.

Mrs. Labow: Mr. Greenbaum? I just wanted to tell Ned that for the Parent’s Club we argued with them too because they would only let us have two people, and there are four of us.

Mrs. Jenkins: So you know what I mean.

Mrs. Labow: Yes, we went through the same exact thing and we’re not for profit.

Mr. McDonnell: Okay. On the top of the page, beach supplies, these were supplies that would not be budgeted to the Recreation Utility?

Mrs. Jenkins: Ned, these are coming out of the Municipal Beach Budget.

Mr. McDonnell: I understand they are, but is there a reason they come out of that and not the Recreation Utility?

Mr. Sohl: That’s what they’re used for. What are they?

Mrs. Jenkins: Well, I mean, I don’t know how to answer that for you. That’s really a question for Jill in terms of what comes out of her beach budget as opposed to the utility. I will follow up for you.

Mr. McDonnell: See, we’re back to the same question I asked once before. It seems like the person that’s using the supplies is also the person that’s authorizing whether it comes out of the utility or not. I don’t see where there’s an oversight there as to who determines what is regular operating budget, and what is coming out of the utility. I’m not suggesting that there’s anything wrong, but I think that the person that benefits should not be the person, not really benefits, but looking at their own budget. I don’t think that they should be the person really making the determination as to whether it’s budgeted to their budget or not. Just as a good check and balance.

Mr. Sohl: Yes, I don’t know how to, I mean without hiring more people to oversee other people.

Mr. McDonnell: Maybe just an explanation of what the supplies are. I mean I’m sure there’s been some thought into this.

Mrs. Jenkins: Yes, I’ll speak to Jill to find out how she differentiates between what she’s charging here versus there.

Mr. Sohl: I mean clearly during the course of the summer, there is a need for supplies.

Mr. McDonnell: Oh, I agree.

President Greenbaum: Bill, I think the appropriate response is that the question has been raised on several occasions with respect to how Jill classifies her expenses. We’re going to need to get an explanation from Jill as to how she makes the determination as to what comes out of the utility and what comes out of her general budget so that we can have appropriate checks and balances with respect to her expenditures.

Mr. McDonnell: You said it better than I could say it.

President Greenbaum: Thank you.

Mr. McDonnell: On page 11, toward the bottom of the page, Kenny Products Inc., Vinyl ID Badge Holders. $500 worth of Badge holders, what is that for?

Mr. McDonnell: I believe it’s on the purchase order and I will go through and pull it out for you. I don’t know it off of the top of my head.

Mr. McDonnell: Thank you.

Mrs. Jenkins: Okay.

President Greenbaum: Thank you very much Mr. McDonnell. Next meeting, explanation from Jill as to how she designates… Any other questions from Council with respect to the Bill List? Roll Call please.

ROLL CALL: Passed Unanimously

ADMINISTRATIVE MATTERS

President Greenbaum: Any further Administrative matters Mr. Sohl?

Mr. Sohl: Just one question. At the next meeting I believe there will be two resolutions dealing with tax appeals that Mr. Dorsey has provided. Is it your pleasure to have Jack Marchione present for those two?

President Greenbaum: Mr. Dorsey? Yes.

Mr. Sohl: Okay.

President Greenbaum: Thank you. Mayor, any additional Administrative Matters?

Mayor Scapicchio: None.

OLD BUSINESS

President Greenbaum: Old Business? Mr. Buell.

Mr. Buell: Yes, obviously we are approaching the 2008 budget and I’ve been thinking about next year which appears to be a challenging year ahead. I’ve been looking at various meetings and I think the Council and the Administration with, or Council with the Administration’s input needs to begin to take a look at. I’d like to discuss some of them tonight. I’ve provided an outline of my discussion to you. Some of the things we’ve already discussed tonight like the Glendale tennis courts. I think that’s the kind of appropriate discussion we need to have on all of these items. I’ve broken the outline up into two areas, and I think the one I want to discuss tonight is the basis to the challenges to consider to prepare the 2008 budget. I think we should schedule the longer range planning issues for other meetings since they’re not immediate, but just to start off. Merit salary Administration. I think that the first Council Meetings I attended four years ago or three years ago, we talked about, and this Council adopted the policy that we think that all salary increases to department heads and middle managers should be made on a merit basis. Here were are in 2007 and we do not have a merit salary Administration program for our managers, and that’s, and I think we need to have that. There are some members of Council who I have discussed this with in the past who have said that we shouldn’t grant any salary increases unless it’s on a merit basis. I’ve been obviously thinking about this for some time, and in May I sent an e-mail to all of us sharing my comments. I also shared it with Administration in terms of what a salary Administration program entails, and what we need to do to get this thing going. In the first step, really the guts of it, we need new job descriptions. We need job expectations based upon the beginning of the period, so that at the end of the period which is presumably the year, because the salary increases we’re talking about will be granted to department heads and middle managers at the first of the year, and yet none of this exists. Worse is that last November the department heads met with the Administration as a group starting a collective bargaining process, I think. They were promised that salary increases would be considered for them on a meritorious basis. I think at this point in time we need to get going. It’s a project that I think is an extremely important project simply because our department heads are the people who’ve been holding this place together for the last three years. Most of them are very, very good and that’s the reason why we’ve been able to survive. I think we now need to begin to provide them with the recognition and the tangible rewards in the places where their performance merits it on an ongoing basis. I think we need to get this program started. I don’t know whether we can get it in place by January of this year. I think the policies can be put together. The question I have is whether or not we can put together the job descriptions and put together the job expectations that make sense, and then do the appraisals at the end of this process, which is necessary for such an important program. The second issue, and again I would like anybody to chime in at the end of this, I’d like to…

Mr. Rattner: Jim I just have one request. You have 18 items, could you move it a little bit quick because if we spend this much time on each one we won’t get out until 11:00. I think the Mayor had something he wanted to say.

Mayor Scapicchio: You know I can either comment on each one of the 18 items as Mr. Buell goes along, at the end, or I can comment as we move forward. Whatever you…

Mr. Rattner: I would prefer that for timing, so that we don’t end up discussing each one, that we do it all at the end if you don’t mind.

Mayor Scapicchio: Perfect.

Mr. Buell: Number two, we’re ending the process of the DPW garage. Hopefully we will occupy that and we will move our trucks off of the beach this fall some time. Now we have two garages down at the beach, one of which the original plan was to take it down. I think that’s the masonry building that sits down there. The other one was to renovate it, renovate the metal building for use of the beach in terms of storage. Hopefully since we have sewer and water at that location we would provide a bathroom facility and other amenities, such as a concession stand for the people who use that. I think that the lynchpin of the entire Lake is the use of that municipal facility. Three is fleet maintenance. I’ve heard rumors that there are both performance and cost issues related to the new Penske contract. I know there are cost issues because we’ve been following the cost, and in some cases we’ve looked at the out of contract expenses and I think we’re over on that budget line at this point in time. I’ve heard, as I said, rumors that there are concerns about performance as well, and one of the questions I have is is that true? What are we going to do with the Fleet Maintenance Program? Are we going to consider bringing this service back inside instead of contracting it out. Number four is Blue Atlas. I’ve already basically talked about that when Ron Heymann was here. Again I think at this point in time, I think it’s very timely that we plan not only for the use of that field, but what are the long range and short range plans for that particular field? In addition, there is that nursery stock that I also talked about and I think we should consider that at this point in time in some kind of a fashion. Parking at both Turkey Brook and Flanders Park, Mr. Heymann didn’t mention those two issues. Now that we’re going to have the baseball lights at Flanders Park, the parking is going to be inadequate, more inadequate than it is now, we need to look at what we can do in terms of parking. We also need to begin to look at the issue of budgeting for that process. Parking at Turkey Brook Park is a critical need. When all of those fields are in use, and now that we’re going to have the dog park and we’re hopefully going to be using Turkey Brook Park more and more, there are more and more days when that Park’s parking facilities are inadequate. One of the operational issues in terms of the Musco contract that we have not resolved at this point in time is the cost for the electrical. It’s going to cost us $10,000 a year.

Mr. Tepper: By the way, I spoke to Baseball and they disagreed with that. I had Musco run up numbers and they are estimating more in the neighborhood of less than $2,000 based on the number of times there will be games that will run late. Even presuming that several start at that time, but they estimated it would be in the $2,000 bracket.

Mr. Rattner: Let Jim go through because the Mayor asked first to speak. I’ll put you on the list second.

Mr. Tepper: Sorry, thank you.

Mr. Buell: Number seven is a critical issue. I think it’s this coming year or the following year that we must meet Storm Water Management regulations or the new regs and have a place, or facility, or a process by which we can wash our trucks off when they come off the roads. We don’t have that in the new DPW garage. I’m told that we could put it into the DPW garage. In addition, the Board of Education has the same issue and they expressed an interest in joining with us to develop such a facility jointly for the joint use of the Board of Education and the Township. I think that’s another issue that needs to be discussed. Recently the Morris County Utility Authority has issued new tough guidelines in terms of recyclables. It’s been in the newspapers but I haven’t seen anything in terms of the town reacting to that. What is our plan to inform the public if they have papers or recyclables mixed in with their garbage? What is going to be our reaction? How are we going to handle that issue? We talked earlier about the movement of the fuel depot which is inadequate in size, provides us with, if we had a larger facility we could cut our fuel costs significantly. We’ve also talked about sharing the fuel depot with the Board of Education, sharing both the capital costs and the operational costs. That’s an issue that has disappeared basically from the radar screen. I think we need to get a backup on the radar screen and begin to look at it. We all know that the DPW garage costs are overrun. Last time I heard it was close to $2.5 million although most of us thought that was going to happen when we entered into the issue of building the DPW garage. During the last six months, or last three months, I know a large amount of municipal manpower did much of the site work at the municipal garage. I’d like to know what that cost is and what didn’t get done as a result of our employees being there. Number 12, I think at this point in time to my knowledge we haven’t done performance appraisals on any employees including department heads and middle managers. I think it’s an issue that we really need to get into from a human resource direction. On a long term Mr. Buell (cont’d): basis some of the things on my list are that we need to have a meeting to discuss the redevelopment of the Budd Lake Beach and the Lake. We need to discuss Open Space because at this point in time I don’t expect that we’re going to be buying that much open space, and we’ve expressed that opinion simply because most of the open space that is left in the Township of Mount Olive is in the Highlands. The whole question I think we now need to begin to look at is is the three cents that we’re now collecting in taxes for Open Space appropriate? How much do we need for development of open space? How much should we consider actually cutting that cost of the Open Space tax? I think we need to look at the Recreational Master Plan. I think the Recreational Master Plan that now exists is a good document, it documents what Recreational facilities exist, but it doesn’t talk about realistically what we need to do to develop and when we’re going to develop additional facilities and when we need to develop those additional facilities. We also need to look at the redevelopment of the Park Committee. Now that we’ve expanded it to cover more than just Turkey Brook Park, we need additional people coming to the Meetings. I think there have been additional appointments but those people have not been coming to that Park Committee Meeting. It’s an important Committee. It’s important that all of the sports come to that group because that’s the funnel in which I think a lot of these decisions, in terms of prioritizing the use of the Open Space funds for development, will be made. We also should consider shared fleet maintenance with the Board of Education. We also should consider, or at least one person or several people have looked at the issue of having the municipality approach the Board of Education to do their grounds maintenance. We’ve got the tractors, we’ve got the equipment, and we can do it better. They do this in Parsippany, it’s I think something we should consider. And again, we should be looking at shared services in terms of what services we can share, and what services we should share with both the Board of Education and other municipalities.

Mr. Rattner: Okay thank you. I have the Mayor then Mr. Tepper as far as comments, and I’ll try watching for any other hands that go up. Mayor?

Mayor Scapicchio: Jim, thanks for the 18 bulleted items that you’d like us to pay attention to. I guess I’ll try to answer as many as I can to the best of my ability, and I’ll start with number one. You talk about Merit Salary Administration Policy for Department Heads and Middle Mangers. I can tell you that when we came in here in November, Bill and myself, we were asked to do evaluations on performance and to propose what I would call merit / bonus increases for those department heads and supervisors that are not represented by the Union. We at that point in time told both them and the Council that we had not been on board long enough, nor did we have the experience or the interface time with those employees to be able to do an accurate evaluation of their performance. We have prepared and we will be prepared to present to the Council, a bonus / evaluation report with a recommended merit increase for those department heads and supervisors that we have the control over for the 2008 budget cycle. I guess I would ask Sherry since she sort of represented, or represents the department heads and the middle managers, to comment if she would like on what their perspective is, and their thoughts on where we are today.

Mrs. Jenkins: We definitely met as a group with Bill and Dave when they first came on board. We were well aware that they were here obviously for a short time, had a lot of issues on their plate, and didn’t expect that anything would be put into place immediately. We were certainly hoping that something would be done for 2008, and that seems to be the case, so we’re very happy with that. I just want to real quick touch upon the perception that’s sort of out there that, while there may not have been a formal review process in place, certainly we interact with the Mayor and the Administrator on a daily basis. They are well aware of our work effort and in the event that any problems do arise obviously they are addressed. So I don’t want the public to think that there is no oversight and that there is no scrutiny. We definitely do have that and because there hasn’t been a formal evaluation completed, it doesn’t mean that they’re not aware of what’s going on and that they’re not aware of our work effort. That’s just something that certainly we’re all concerned about.

Mayor Scapicchio: You know, I’d also like to say to Jim and the rest of the Council that what we also need to pay attention to is the fact that we need to prioritize in terms of these 12 or 18 items that Jim now talks about after three and a half years of being on this Council, in terms of budget prioritization, and if you take into account the additional pension payments that we have to pay for 2008 that the State has made us aware of, if you add into that equation, the already negotiated salary increases for 2008, we’re looking at about $790,000 in additional payments that we need to make in 2008 over 2007. That equates to about four tax points. So the Council, we as an Administration certainly need to prioritize what we want to do in terms of moving forward. Part of Jim’s proposal is to reevaluate and restructure the salaries of the department heads and supervisors moving forward. He suggests that it’s my responsibility in terms of the Administrative staff, and the Council’s responsibility in terms of the individuals in the Clerk’s office. I can tell you that at this point in time I will not be making any recommendations in terms of major salary adjustments above the normal increases in the Administrative staff for 2008, with the exception of the potential of one or two employees. I think that with the increase that we see moving forward, I think that that would be irresponsible on my part and I see no need at this point in time to reevaluate that whole process. DPW garages at Budd Lake, it would be my inclination to demolish those buildings rather than renovate them once the DPW operation has moved over into this new building. We anticipate that this new building will be ready for use for the winter of 2008, and I will be making Mayor Scapicchio (cont’d): a proposal, or recommendation when I present my 2008 budget to the Council. Same thing with item number three, Fleet Maintenance. Do I want to outsource that? I do. I do not plan on making a recommendation to bring that in house. When it comes to number four, Blue Atlas, at this point in time there are no plans on the Administration’s part for the development of that Park. We close and retain ownership of that December 31, 2007, so I don’t see any money being needed for that in 2008 with the exception of maybe a small amount of money for planning. Parking at Flanders Park and Turkey Brook Park. I’m not sure what Jim really means with respect to that. My take would be that no matter how much parking you had at recreational facilities, it is never enough. When you have these programs that are as successful as ours are you have parents, grandparents, aunts, uncles, brothers, sisters, all coming to participate in the viewing of those games, and you will never, ever have enough parking to suit those needs, no matter how much you plan for. The electrical costs for the lights at Flanders Park. I’m not sure Jim, do you want to charge the sporting organizations for the lighting of those fields? I mean that’s a proposal you will have to make to the Administration and we’ll take it under consideration. Storm Water Management regulation and cleaning of trucks, the DPW is looking at that. We certainly have had ongoing negotiations with the Board of Education in terms of sharing services. You’re the liaison to the Board of Education so you certainly are probably more aware of those conversations then any other Council member on this dais this evening. Recycling, I mean that is an unbelievable comment that you’ve made. We have more recycling containers, thanks to Mr. Phil Tobey, out at Mount Olive owned properties, buildings, recreational facilities, than we have ever had in the history of Mount Olive Township. Mount Olive Township was granted more money based on the recycling efforts that we put forward, than any other municipality in Morris County for 2007. We received more funds from the County than any of the other 39 municipalities in Morris County based on our recycling efforts. We have sent out fliers informing the residents of what needs to be recycled. We’ve actually made, thanks to the efforts of Mr. Tobey and the Solid Waste Advisory Committee, we have made recycling a little bit easier. You no longer need to tie up your magazines and newspapers with rope. You can now put it in brown bags if that’s easier for you so we have the option. I think we’ve already addressed the moving of the fuel depot, and for some reason I don’t necessarily have the answer Jim, but it was, I don’t think it was cost effective and we’ve done the study. I’ll have Bill get some answers for me in the next couple of days, but it wasn’t cost effective for us to be able to share the fueling depots with the Board of Education. DPW cost overrun. We’ve actually controlled the cost of that project. That project went out at $1.9 million before Bill and I ever came here for a building that was 30,000 square feet. You now have a building that is only 20,000 square feet that when we took office, I think our estimate was $2.4, in that neighborhood to complete. So we’ve tried to reign in the cost and the inability of previous individuals to control the cost and the completion of that project. We think we’ve done that in a fairly responsible manner. Absolutely when we get done with that project we will provide you with the cost that it cost us to complete that project, including the in-house manpower. Although it may be difficult to identify what did not get done because of the responsibilities that our employees have taken over with that project, we will try to the best of our ability to identify what may not have gotten completed based on the job we did there in-house. Glendale Avenue tennis courts again, it’s a matter of prioritization and I will certainly have a recommendation in my 2008 budget that I present to the Council. Council can either adopt that budget, change that budget, modify it up, modify it down, and if your priorities are different than mine, my responsibility as Mayor and Bill’s as the Business Administrator, is to facilitate the will of this governing body. You know that’s really what we do. We’re not the decision makers. We carry out the wishes of this governing body. Performance appraisals of all employees. You’re not going to get a performance appraisal for all of the employees from Bill or myself, but you certainly will get a performance appraisal for the people that we have sole responsibility over, and that would include the department heads and supervisors that directly report to us that are not covered by the Union. With that I’ll say I appreciate these 18 points that you’ve brought to our attention. I can tell you that we’ve been talking about them amongst management and we will certainly have a more detailed recommendation for the 2008 budget season. I know it’s only August but we certainly are getting into the funny season.

Mr. Buell: Yes.

Mayor Scapicchio: And I’m done.

President Greenbaum: Mr. Tepper.

Mr. Tepper: I’m not going to go over all of the items. I certainly believe that we ought to have a formal policy for our department heads and middle managers. I think it’s just a good practice to have. Fleet maintenance. I expect that we’re going to see results as to what the cost was. I thought Blue Atlas was part of the overall longer range for Open Space and Recreational Master Plan. Recycling. I will concur with the Mayor that when I was on Solid Waste, Phil was very active and involved. The County Freeholders have recently approved a plan that increased recycling, and Phil was a part of that as well. From a redevelopment of the Lake, I believe that Mr. Greenbaum did bring someone in at one point in time to talk about the possibility. I think Open Space, Recreation, and overall plans on what we should do should be looked at more on a long term basis rather than immediately reacting to these things. I think that we’ll probably do that in 2008 as result of different committees being formed. I certainly think we’ve all discussed during the School Board meetings the Mr. Tepper (cont’d): fact that we wanted to see more shared services. Personally, I would very much like to see the grounds be taken over by the Township as I think we’ve got a great staff and a great supervisor in Mr. Lynch. We could get that done very efficiently but we also need the cooperation of the Board of Education. I encourage us to actively look at any shared services that we can do with the Board of Education to reduce the tax liability to the residents of the Town. Thank you.

President Greenbaum: Mr. Buell anything further this evening?

Mr. Buell: No.

President Greenbaum: Okay. Any other Old Business? Any New Business? We’re up to Legal Matters.

NEW BUSINESS - none

LEGAL MATTERS

Mr. Dorsey: Just a few things I’d like to mention so everyone on the Council knows it. The sale of Combe Fill North proceeds. The necessary complaint in rem tax foreclosure has now been filed and the suit finalization of it will probably take about two months. I had a call today from the attorney representing the purchaser at the price of $10,000,051 and he advises me that since our last conversation he has had a very successful fourth meeting with the EPA in which they did not mention anything about a windfall profit lien, and he’s had a very successful meeting with DEP relative to their lien. I believe that they must be very close to the point where DEP grants to them the permission to make the invasive testing, which the only way I know how to say it is, test boring on that track which will give us the critical results. So that seems to move along very nicely. About ten days ago Bill Sohl brought to my attention that he had received a copy of the letter from the law firm of Fastner and Goldberg, or whatever their name is, representing ARD to the DEP. ARD has apparently finally woken up to the fact they, unlike Toll who three years ago immediately proceeded to get a specific letter of exemption from Morris Chase from the DEP, ARD did not do that. It has always been our position that we see a very significant difference between ARD and the Toll Brothers Development primarily because the ARD track, as we now refer to it is heavily encumbered with wetlands, which is the primary reason that it has not moved beyond a preliminary approval that was granted, I don’t know, 18 or 19 years ago and infrastructure has not been installed. I recognized almost a year ago that ARD would try to enhance its position by boot strapping itself on to what Toll has so aggressively pursued, and that’s the development of their track. Well anyway, last February Toll appeared before our Planning Board and making the best use I could of a non-lawyer to play cross examiner at that meeting, I spoke with Mr. Tepper and had him cross examine Mr. Kobert. I’m just going to read it to you because it goes to the heart of the issue which ARD now tries to raise.

Mr. Tepper: I have a couple of questions for Mr. Kobert. I just want to make sure I understand from our last meeting, and since the attorney from ARD is here also, these are being viewed as two separate tracks. The ARD track and the Toll Brothers track i.e. Morris Chase.

Mr. Kobert: I think that’s two separate approvals and two separate tracks, yes. I think for purposes of certainty the extensions, that’s how they’re treated, yes.

Mr. Tepper: So you’re here just asking for Toll Brothers piece for phase one?

Mr. Kobert: That’s correct. (Mr. Dorsey: He gives him a softball and he plays with it.)

Mr. Tepper: And that specifically excludes the phase one of what would be ARD.

Mr. Kobert: That’s correct and in fact I can represent, and just if you want to confirm it that Council for ARD is here and Mr. Hobbes, who I don’t think knew what it was all about, could probably confirm that as well.

Mr. Tepper: I do see Mr. Hobbes here. (Mr. Dorsey: He’s now speaking for Mr. Hobbes) And I just wanted to confirm that in my mind, and make sure I understood that even though Toll Brothers has purchased that… (Mr. Dorsey: Kobert corrects him.) ..when you say you entered into a contract…

Mr. Kobert: Entered into a contract. We have not closed.

Mr. Tepper: Okay, so they will be viewed as separate pieces. Phase one of each is separate.

Mr. Dorsey: And that now is key, I think, to our opposition which we will submit to DEP at the right moment to our position that these two tracks are separate. They are distinct. Distinct approvals granted, distinct differences in terms of their inherent developability, etc. etc. We do not want to see ARD as a practical matter, Mr. Dorsey (cont’d): ever obtain a DEP Highlands exemption, because if they do that’ll put that property in play forever and it simply shouldn’t be there. Thank you.

COUNCIL REPORTS

Recreation Liaison Report

Mr. Tobey: Nothing to report.

Board of Health Report

Mrs. Labow: We’re going to meet again in September but we received a letter from Mr. Rattner this past week about the Phosphorous Ordinance and I passed that on to our Health Officer as well as our Board of Health attorney for review. So we should be able to have some response on that shortcoming, coming shortly.

Planning Board Report

Mr. Tepper: Meets Thursday and ARD is up for hearing.

Board of Adjustment Liaison Report

Mr. Perkins: Nothing to report.

Open Space Committee Report

Mrs. Labow: We didn’t meet yet.

Legislative Committee Report

Mr. Perkins: That’s Mr. Buell.

President Greenbaum: Mr. Buell.

Mr. Buell: Nothing to report except that we’re meeting with Cablevision about their contract on Thursday.

Pride Committee Liaison Report

Mr. Perkins: The SLAP group is down on Route 206 putting in the mulch and the new sign is being designed and other beautification projects are being designed.

Board of Education Liaison Report

Mr. Buell: Their next meeting is, I think, the 24th or 25th.

Lake/Environment Issues Committee

Mr. Rattner: Nothing to report.

Safety Committee Liaison

Mr. Perkins: No meeting.

Finance Committee Report

Mr. Rattner: As I reported earlier, we expect to meet probably within the next week with everybody’s availabilities and just set an appropriate time that the Administration representatives can attend.

Economic Development Committee Report

Mr. Rattner: We took July off. Next meeting is in two weeks.

Solid Waste Advisory Committee Report

Mrs. Labow: We took the summer off we’re meeting in September.

Library Board Liaison

Mr. Tepper: Meets tomorrow.

President Greenbaum: At this point I’ll open it up to the public. Is there anyone who wishes to be heard? Mr. Russell. Please state your name and address.

PUBLIC PORTION

Nelson Russell, Budd Lake: I’d like to add item 19 to Jim’s list, and that is weed control at the Lake. While we’re budgeting I think that’s something that we’re going to be faced with next year.

Mayor Scapicchio: It’s on the list.

Mr. Russell: Good.

President Greenbaum: Thank you. Mr. Ireland name and address please.

Scott Ireland, 6 Eric Court, Flanders: I was going to get up earlier and make some acerbic remarks about the dog park, but as I got my hand up the Council President shut down conversation in a very un-American manner. I won’t pursue that any further. I do have a comment about, or a question. Is the town responsible for the grounds, exterior grounds over at the library?

Mr. Rattner: For the what?

President Greenbaum: Exterior grounds of the library.

Mr. Ireland: Maintenance of the grounds outside and around the library.

President Greenbaum: In what context? Do we own the property?

Mr. Ireland: Do you maintain it in the sense of, well I went over there…

President Greenbaum: I believe that the answer to the question is that the Township does provide maintenance services to the library in terms of cutting the grass.

Mr. Ireland: My only comment and observation is that I was there about a week ago and the grass looks like crap. If we could just invest in a little weed and feed. You have a $5 million building, and right now because of the construction we have tall weeds, and next time we’ll have short weeds. It looks terrible.

President Greenbaum: Certainly pass that along through the Business Administrator to Jim Lynch.

Mr. Ireland: We only need some remediation on the grass.

President Greenbaum: Thank you very much. I’m going to have to take a ride over to Mr. Ireland’s property to see how his lawn looks.

Mr. Tepper: It’s magnificent.

President Greenbaum: Anyone else from the public? Yes sir, Mr. Escobar. Please state your name and address for the record.

Rich Escobar, Woodsedge Avenue, Budd Lake: I’d just like to make a comment. I think that if we don’t have policies, procedures and evaluation points for the personnel that are being evaluated, we could be in a problem. If we don’t have anything documented to measure and therefore evaluate properly then it’s all subjective, and I don’t know that that’s a good thing.

President Greenbaum: Yes sir, were you here to bid on the property?

Jerry Corby, Summit Avenue, Budd Lake: The question is about that, yes.

President Greenbaum: Yes, it was adjourned.

Mr. Sohl: It was cancelled.

President Greenbaum: It was cancelled.

Mr. Corby: Okay, I’m just curious as to how that occurred.

Mr. Dorsey: That was an Administrative decision that was made.

Mr. Corby: Okay, was there a, I mean it was on at the beginning of last week, and it was off at the end of last week. I just wondered how that occurred, and whether that can be reinstated.

Mr. Dorsey: We will certainly put you on the list and advise you when that is reinstated. We have his name right?

Mr. Corby: Are you saying that it will be reinstated, or that it can be?

Mr. Dorsey: Well I think that at some point it will be but not next week. We’ll give you the summer off.

Mr. Corby: Okay thank you. Cancelled is different than postponed. Thank you very much for your time

President Greenbaum: Thank you. Anyone else from the public? Seeing none, I’ll close it to the public. Any final comments from Council, or from anyone sitting up here?

COUNCIL COMMENTS

Mr. Tobey: I appreciate what the Mayor and Mr. Tepper said, but I just want everyone to know the Solid Waste Committee as a whole deserves the credit for what we’ve accomplished. That’s all.

President Greenbaum: See, when I look at you Mr. Tobey though, I just think of waste, I don’t know why.

Mr. Perkins: Thank you Mr. President, I just want to say quick in my years of being up here, I know we have had numerous discussions about what some used to be under, which was called management by objectives, which provides a set of objectives and goals which any self respective manager or supervisor or department head which should be sitting down with their immediate superior coming up jointly together with what their goals are for the quarter, for the half year, for the three quarter and for the end of the year. Those are the goals and objectives that they’re rated on. The rating goes from one to five and wherever you fall on that rating, you either met your goal or you didn’t. So you have a sufficient reason why you haven’t met it. If you don’t have a plan on where you’re going to be six months from now then how do you ever know when you made it there? So that is something that the Council has talked about, and we’ve talked about it with other Administrations. I know that the Mayor and the Business Administrator have thought about it. It is something that needs to be done but exactly which one is the fairest? What is the most equitable? I know Councilman Rattner and myself, quite some years ago, came up with quite a few different MBO’s and other programs that are out there for actually doing performance appraisals on management staff. It’s a touchy subject. Yes, people are in direct contact in this building. I know everyone pretty much personally here and I can tell you that in my humble opinion, they’re all doing an excellent job. However, there are some that I like more than others. If it was up to me to hand out a raise, it’s normally your best friend for the last two months and who you haven’t seen for the last eight months who is up there telling you everything that they have done, because they know the performance appraisal time has come. So an effective performance appraisal needs to be done, but it can’t be a one time at the end of the year deal. You need to monitor, you need to help these individuals manage the tremendously hard task that they have, and that’s the only fair way to do it. Thank you Mr. President.

President Greenbaum: Thank you, Mr. Rattner?

Mr. Rattner: I just want to say that the Mount Olive Week or Weekend, whatever it was, Fair, went very well. I also want to thank everybody who supported the Kiwanis dunk tank. In the tank was me, Mr. Tepper, Mr. Buell, and we had Mrs. Labow working the table. The Mayor was in there and he had his prime time on Sunday, except that it got rained out. I’ll tell you he cried for two days. He really wanted to be in there and he got disappointed. To everyone that supported it thank you very much, and hopefully a better Fair next year.

President Greenbaum: Motion to adjourn.

Mrs. Labow: So moved.

Mr. Buell: Second.

ADJOURNMENT

Motion was made and seconded, all in favor and none opposed, the meeting was adjourned at 9:05 pm.

_________________________________
Robert J. Greenbaum, Council President

I, LISA M. LASHWAY, Township Clerk of the Township of Mount Olive do hereby certify that the foregoing Minutes is a true and correct copy of the Minutes approved at a legally convened meeting of the Mount Olive Township Council duly held on September 11, 2007.

______________________________________
Lisa M. Lashway, Township Clerk

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